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Plan Amendment

Hello Everyone:

I am wrestling with having to do a plan amendment if I want to add a position to our budget this year.  The regulations indicate to me that a substantial change in circumstances requires a plan amendment.  If you reclassify a job or add a new position what would be amended other than your organization chart and updated job descriptions.  I just don’t see this as a substantial change.

Can you give me your thoughts on this please.

Thanks

Sandy

4 Responses

  1. You should only need to amend your org chart and describe the new position in your budget narrative. You will no longer need to submit a job description, unless you choose to.

    1. That was my understanding as well. In our Plan amendment work group we argued that having a new position was not a substantial change in circumstances that requires a plan amendment. We also argue that a description in the budget was sufficient and did not require a job description to OCSE. I know OCSE is in the process of changing this right now but I’m not sure how long it will take. OCSE did stated they would like an Organization chart. There is a meeting regarding this below.

      Dear Director:

      OCSE will hold a tribal listening session on July 22 at 1:30pm ET to discuss updates on streamlining the tribal IV-D plan and plan amendment process. We’ll provide a high-level review of the process and materials designed jointly with the Tribal IV-D Plan Amendment Workgroup.

      We’ll disseminate a PowerPoint beforehand for you to review and prepare for the meeting. If you have any questions, email ocse.tribal@acf.hhs.gov.

      WHAT: Streamlined tribal IV-D plan and plan amendment process
      DATE: Friday, July 22, 2022
      TIME: 1:30pm ET
      LINK: https://acf-hhs-gov.zoomgov.com/j/1616162986

  2. There is an important meeting tomorrow regarding Plan Amendment. Hopefully you can make it.

    Dear Director:

    OCSE will hold a tribal listening session to discuss updates on streamlining the tribal IV-D plan and plan amendment process on Friday, July 22. We’ll provide a high-level review of the process and materials designed jointly with the Tribal IV-D Plan Amendment Workgroup.

    Attached, please find pdf files with the webinar slides and draft plan pages for your review in preparation for the meeting. If you have questions, email ocse.tribal@acf.hhs.gov.

    WHAT: Streamlined tribal IV-D plan and plan amendment process
    DATE: Friday, July 22, 2022
    TIME: 1:30pm ET
    LINK: https://acf-hhs-gov.zoomgov.com/j/1616162986

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